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Office Coordinator - Excellent Benefits - Denver CO
Company: AppleOne
Location: Denver, CO
Posted On: 11/03/2009
Office Coordinator/Receptionist
Denver, CO
Competitive salary and a great benefits package.
Under the direction of the Executive Director, the Office Coordinator/Receptionist provides the first level of contact to the public for the company and is responsible for providing support and customer service to various staff, visitors, and volunteers both in-person and via phone. In addition to serving as office's Receptionist, the Office Coordinator is responsible for processing incoming mail, including donations, and various other support responsibilities serving all departments within the office while ensuring that Affiliate policies are carried out and goals are achieved in a timely fashion.
The ideal person for this position has at least two years of related administrative support experience, including database management, is self motivated, organized, and works well independently as well as in a team.
Key Responsibilities:
1. As Receptionist answer and transfer incoming calls, manage messages for general mail-box, greet and direct visitors, & receive and forward deliveries.
2. Process and distribute incoming mail.
3. Facilitate general office maintenance as needed
4. Process cash/check/credit card donations. Prepare daily deposits according to financial procedures.
5. Create and locate documents (within the Microsoft Office suite of products) for correspondence, reports, notices, memos, agendas.
6. Maintain files; duplicate and collate materials; meter mail; generate mailing labels; organize and order office and break room supplies.
7. Perform data entry, database management and generate reports.
8. Fill staff, volunteer and public information requests promptly, including online orders for company materials.
9. Maintain appropriate calendars.
10. Serve as liaison between staff and outside facilities for meeting arrangements.
11. Perform financial coding and A/P and A/R work as assigned; process monthly invoices.
12. Assist internal departments with various projects as needed.
13. In addition to the above, perform other duties as assigned.
Experience:
Minimum Qualifications:
The requirements listed below are representative of the knowledge, skills and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. BA Marketing or Communications required.
2. One - three years related experience.
3. Knowledge of standard office procedures, telephone etiquette, database management, etc.
4. Advanced skills in all MS Office software applications including Word, Excel, Outlook, Power Point.
5. Above average communication and customer service skills with the ability to convey a positive and professional image.
6. Ability and willingness to adjust to seasonal workloads relative to fundraising events.
7. Ability to participate in meetings, work in a team environment, and interact with all levels of staff, volunteers and public.
8. Ability to use Microsoft products, computer software, run report and maintain accurate data.
9. Ability to work outside standard hours as needed, including occasional evenings and weekends.
10. Satisfactory background checks including consumer credit and criminal history.
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